Job Description

Operations Officer (Nguyen Dinh Chieu, Cong Hoa, Hung Vuong, An Phu, Tran Nao, Binh Tan), Hai Phong, Hoi An


    Course Administration
    Other tasks are included for CCO who is in charge of Inventory:
    - Prepare and maintain class folders
    - Manage class information
    - Update parents/ students with course progress
    - Input results
    - Prepare letters/certificates

    Exam organisation
    - Suggest students for Cambridge exam
    - Organise revision
    - Support students on the exam date at ILA or at the location arranged by Department of English Training (DoET)
    - Inform students of results

    Materials management
    - Check and update teaching resources such as speaking cards, tests
    - Prepare materials for students
    - Prepare materials inventory

    Classroom management
    - Room arrangement
    - Change or book room as requested

    Customer Service
    - Support with organising events/ activities for students
    - Handle students’ requests/ complaints on a daily basis

    Quarterly forecast:
    - Prepare based on PR-Inventory Management and get verification from DM
    - Input to inventory database and get approval from CM

    Monthly order:
    - Prepare and get approval from CM/DM
    - Follow up with ADM/HO on receiving

    Delivery to customers:
    - Prepare based on no. of students and classes opening
    - Deliver to FO and TSC upon request
    - Deliver directly to customers when needed

    Inventory management:
    - Manage and make sure the stock in good condition and well-arranged
    - Prepare monthly report and input in database
    - Conduct inventory checking under supervision of DM/CCS

    Other tasks assigned by DM


    - Undergraduate, qualifications in English and education are preferred
    - Experience working in customer service or administration in foreign invested companies.
    - Communication skill
    - Problem solving skill
    - Good communication in both English and Vietnamese (at least Pre-intermediate 4 level)
    - Familiar with MS Office
    - Be able to work on shift

CANDIDATE INFORMATION (All information below is compulsory. Kindly complete all information)